Clann Mhuire – Club role Profiles

• Chairperson
• Vice Chairperson
• Secretary
• Assistant Secretary
• Registrar
• Treasurer
• Assistant Treasurer
• Chairperson of the Fundraising Committee
• Public Relations Officer (PRO)
• Juvenile Chairperson
• Facilities Officer
• Club Coaching Officer
• Club Children’s Officer
• Referee Co-Ordinator

• The Chairperson 

The Chairperson has responsibility for “leading” the Club. A Chairperson’s leadership should encourage participation by all the Club volunteers in Club decision-making and acknowledge the roles of others. It is important that the Chairperson acts with integrity at all times and ensures that he/she has the respect of their fellow officers and Club members. The Chairperson needs to facilitate good decision-making and identify and address conflict if and when it arises with the Club.

The Chairperson has prime responsibility for the following areas in the Club:

Planning: Overseeing the strategic direction of the Club and ensuring the Club has a vision.

Delegation: Ensuring the Management Committee Members, Subcommittee Members and Club Members are aware of their roles and responsibilities within the Club, in addition to delegating special projects within the Club to Subcommittees or workgroups.

Prime representative of the Club to the outside world. Ideally the Club Chair should act as delegate to the County Board and should liaise with external organisations and other local community groups if necessary.

Overall Management of the Club: Working with both the Secretary and the Treasurer to ensure that the day- to-day tasks are carried out within the Club.

Skills required to be a Chairperson:

• Enthusiasm
• Organisation and timekeeping
• Decision Making
• Leadership and integrity
• Confidentiality and impartiality

• The Vice-Chairperson
• The post of Vice-Chairperson has many of the same skills as the Chairperson, it can be regarded as a training post of a future Chairperson but is not necessarily so. The Vice-Chairperson can be given specific duties apart from the obvious one of taking the place of an absent Chairperson, examples are:
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• Chairing an important Subcommittee
• Contributing at County level as appropriate
• Liaising with other community groups

The skills for Vice-Chairperson are similar to Chairperson:

• Enthusiasm
• Organisation and timekeeping
• Decision Making
• Leadership and integrity
• Confidentiality and impartiality

• The Secretary

The Club Secretary is the principal administrator for the Club. The Secretary carries out or delegates all of the administrative duties that enable the Club and its members to function effectively. The Secretary has a pivotal role within the Club, the Secretary will work closely with the Club Chairperson, Vice Chairperson, and the Treasurer. As the principal administration officer, the Secretary provides a link between the members, the Executive Committee, the Players, team Management, County Board, and other Clubs.

The skills for Secretary are:

• Be methodical and reliable
• Good Communication skills
• Be Impartial
• Good Planning
• Good Organisation Skills
• Good Decision Maker
• Be able to maintain confidentiality

• Assistant Secretary  

The role will assist the Secretary in carrying out their tasks. Ideally the assistant secretary would be somebody who might be interested in taking on the secretary’s job in 1-2 years and this is a learning opportunity for them to understand the role while not assuming complete responsibility for it. The skills are similar to those of the Secretary.

• Registrar

The Club Registrar is responsible for ensuring that the Club is up to date in the registration of players and members. Each year, a Club must complete two registrations i.e., the registration of Full and Youth members and the registration of players. Registration is now facilitated on the on-line, which is the only acceptable method of registering players and members with the GAA. Club Registrar needs access to broadband internet and have good PC skills.

• The Treasurer  
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• The Treasurer has responsibility for all Club finance which includes Cash, Assets, Games Equipment and Fittings/Fixtures etc. In corporate language, the Treasurer is the Chief Financial Controller of the Club. The Treasurer of the Club does not have to be an accountant but must have the ability to keep accurate records.
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•  The Treasurer is responsible for:
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• The safe keeping of the funds of the Club in conjunction with the Chairman and Secretary
• Ensuring that the personal property of the Club is protected
• Organisation and management of the Club finances
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• The qualities for Treasurer are:
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• A Planner 
• An Organiser
• A Controller responsible for the day-to-day cash receipts and disbursements
• A Recorder who accurately records all financial transactions
• A Reporter who provides the Club Management committee with all financial information

• Assistant Treasurer 

The Assistant Treasurer will assist the Treasurer in carrying out the above tasks. Ideally the assistant Treasurer would be somebody who might be interested in taking on the treasurer’s job in 1-2 years and this is a learning opportunity for them to understand the role while not assuming complete responsibility for it. The qualities and skills are similar to those of Treasurer, again you do not have to be an accountant.

• The qualities for Assistant Treasurer are:
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• A Planner 
• An Organiser
• A Controller responsible for the day-to-day cash receipts and disbursements
• A Recorder who accurately records all financial transactions
• A Reporter who provides the Club Management committee with all financial information

• The Chairperson of the Fundraising Committee

This person will Chair the Fundraising Committee. They will be responsible for co-ordinating and planning a fundraising calendar to meet the requirements of the Club for funds for its ongoing development and the running of the club. They will evaluate fundraising events which people may propose in terms of the target money to be generated, the time and people resources involved to organise and in conjunction with the Executive decide on the best timing of events to generate the greatest impact.

Any fundraising events and their details have to be communicated to this person and this person has to evaluate them and ensure they are approved and plan them into the calendar.

This person will strive to manage and grow the Fundraising Committee who will organise, manage, and implement events.

The skills for this person are:

• Enthusiasm
• Organisation
• Decision Making
• Leadership
• Integrity
• Good communicator
• Confidentiality
• Impartiality

• Public Relations Officer (PRO) 

The main function of the PRO is to present a good image of the Club and Cumann Lúthchleas Gael in the local community and beyond. The need for good PR in GAA Clubs has never been greater given the increased competition for players, which Clubs face. The PRO is the official spokesperson for the Club, all dealings with the media should be coordinated through him/her.

The PRO is responsible for the updating and administration of the Club Website and Social Media, for ensuring that the timely updates for sent out. The PRO must be well informed on all Club activities and keep a link with officers and team mentors.

The skills for PRO include:

• Be methodical and reliable
• Good communication skills
• Be impartial
• Good Planning and organisation skills
• A working knowledge of social media and the internet

• The Juvenile Chairperson

The Juvenile Chairperson has responsibility for “leading” the Juvenile section of the Club. Through their leadership they should encourage participation by all the Club volunteers. It is important that the Chairperson acts with integrity at all times. The Chairperson needs to lead the representation of the club in the St Peters Amalgamation and ensure the best interests of the club are represented and that football activities are provided in the best way possible for as many juvenile club members as possible.

Skills required for Juvenile Chairperson:

• Enthusiasm
• Organisation
• Timekeeping
• Decision Making
• Leadership
• Integrity
• Impartiality
• Confidentiality
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• Facilities Officer 

He/she will manage a group to ensure that:

• The pitches and facilities are kept in good order and condition, that all maintenance programs are up to date.
• Liaise with the pitch booking function to help set up pitches for upcoming games, adult, and juvenile.
• Ensure there is stewards in place to manage the gate and carpark at relevant fixtures where this is required.
• Manage club assets so that machinery such as grass mowers are used only by authorised and experienced personnel, that all equipment and machinery is securely locked away when not in use.
• Manage the system to ensure the premises are properly secured when not in use.
• Manage any capital works on site such as liaising with third party contractors and managing their presence onsite.
• Ensuring that a fully equipped First Aid Kit is available on site at all times and that the defibrillator is update and in working order.
• Ensuring waste and refuse is managed and collected by the appropriate agency.

The skills for Facilities Officer are:

• Be methodical and reliable
• Good communication skills
• Good planning and organisation skills
• Good decision maker
• Be able to maintain confidentiality

• Club Coaching Officer 

The Club Coaching Officer oversee all coaching and games development-related activities and policies in the club. He/she will:

• Provide direction for coaching for all codes within the Club
• Oversee effective Club School link
• Lead role in devising and developing Club coaching plan
• Responsible for implementation and monitoring of Club coaching plan
• Oversee all coach education programmes within the Club
• Manage and distribute coaching resources (coaching manuals etc.)

The skills required are:

• An interest in and some experience in coaching
• Good communication skills
• Be impartial
• Good planning and organisation skills

• The Club Children’s Officer

He/she should have as his/her primary aim the establishment of a child and youth centred ethos within the Club and will be viewed by many as the link between the children/young people in the Club and the adults. It is the responsibility of the Children’s Officer to report to his/her Club Executive or Management Committee on how Club policy and procedures impact on the welfare and safeguarding of underage players and their coaches.

Club Children’s Officers do not have the responsibility to investigate or validate child protection allegations or concerns within the Club. The liaison person appointed by the Club to deal with such concerns is the Club’s Designated Person as per the GAA Guidelines for Dealing with Allegations of Abuse (Fourth Edition 2009). The Club Children’s Officer should avail of any training provided for them at County, Provincial or National level.

The skills for the position are

• An interest in or experience of this area got via work (e.g., Teachers have a good skill base for this achieved via their training) or by experience in another role
• Be methodical and reliable
• Good communication skills
• Good planning and organisation skills
• Be impartial
• Be able to maintain confidentiality

• Referee Co-ordinator 

He/she will be responsible for the following tasks

• To ensure the club has sufficient referees as required by the County Board.
• To appoint referees for Home Go Games juvenile fixtures.
• To identify suitable candidates for referee courses from juvenile to senior.
• To appraise and mentor referees in the Club.
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• The skills required for the role are:
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• Be methodical and reliable
• Good communication skills
• Good Planning and organisation skills